The electronic supplies program replaces the paper-based request processes that drain resources and time, it includes supplies requisition processes and follow-up from their initiation to their receipt, through all the approved procedures and administrative sequence.

The supplies program includes several distinctive features, including following up on the previous consumption of resources, organizing purchase requisitions, following up on the status of the request and its place of arrival in detail, and extracting periodic dynamic reports.

The receiving mechanism is based on a barcode system, so that requests are received through the receipt card of each department.

 

The main features of the program:

  • Getting rid of the useless paper supplies request mechanism and replacing it with an electronic program that includes all the necessary procedures, in a fast, organized, documented and practical manner.

  • Solving the problem of losing paper applications, and eliminating the need to keep them, because the program works on an electronic archiving of all applications in a way that facilitates the search and access to any request for supplies.

  • The interdependence of the work of the relevant departments within a single electronic program that improves the efficiency of work.

  • Commitment to the authority system for the different administrative levels, which enables the completion of the tasks and responsibilities delegated to the users of the program.

  • Follow up the progress of the supplies request and know the location and date of its arrival to the responsible authorities.

  • Flexibility in making amendments to the request within the powers system and notifying the applicant of the details of any modification made.

  • Record all movements and changes in the application by documenting the amendments, notes and changing the status of items by date and entity.

  • Detailed tracking of all items of order items, to know the status of each item separately.

  • Approval of a unified receipt card for each department that uses barcodes to be used for receipt from the warehouse.

  • Assisting in making exchange and purchasing decisions by enabling the monitoring of previous consumption of the departments.

  • Integrating and linking the supplies requests program with the technical support program to notify the service departments when needed.

  • Incorporating the necessary departments' statement on the applications to become electronic through the program.

  • Relying on documented and unified data from the information center for employees and departments.

  • Providing a flexible report generator through which any information needed by the system user about the requests can be extracted in particular during a certain period, for a department, with the categories and cases of requests, or the extraction of comprehensive general reports.

  • A high level of data security by defining users, their permissions, a private password, and using full SSL encryption

  • Meticulously designed user interfaces taking into account ease of use and handling of the system smoothly without any complexity and obstacles.